Event hosting permissions
If you are planning to hold any event, there are a number of organisations that you, as the event organiser, need to request permission from and consult.
As long as you leave plenty of time for your event to be assessed, and if necessary for arrangements to be adjusted, your event should run with no problems.
As the event organiser, you are responsible for all aspects of your event.
Below are some items that you will need to consider:
Landowner permission
Permission needs to be obtained from the landowner. If the landowner is Tonbridge & Malling Borough Council, you will need to apply for our permission. If you would like your event to be held in one of our car parks or your event is likely to reduce the usual amount of parking spaces please also contact our parking team.
Events on the highway
If a road needs to be closed, event information must be submitted for inspection. It is unlawful to interfere with the public highway without a legal Order being in place.
Food safety
Event organisers must check that the caterers being used are food registered with their local authority. If you are organising your own catering ensure that the food is stored, prepared and handled hygienically.
Public safety
Event organisers must consider the safety of those working or volunteering at their event and members of the public visiting the event. Your event may be referred to our Safety Advisory Group depending on the scale and activities of your event.
Alcohol and entertainment
If your event includes selling alcohol or providing entertainment you must apply for the correct licence.
Street collections
If you intend to hold a street collection to collect money or sell articles for the benefit of charitable or other purposes in a street or public place, you must apply for a Street Collection Permit.
Refuse collection
If access is not possible for refuse lorries due to your event, this may mean that refuse can not be collected. We may be able to assist with the supply, emptying and removal of wheelie bins and temporary recycling facilities. Please contact Waste Services.
Emergency services
As the event organiser you should bear in mind that the emergency services may need access. How you will enable this access must be considered before the event date, as obviously when they need access, it will be for an emergency.
Noise
Not everyone sleeps during the night. Shift workers, the elderly, those with an illness and those with young children can be easily disturbed. Care must be taken that your event does not become a nuisance.