The categories of information that we collect, process, hold and share include:

  • personal information (such as name, address, email and telephone number) in relation to the call for sites exercise
  • contact information of third parties (such as planning agents, those with interest in land)
  • site information (addresses, existing site use, aspirations for development, known development constraints)

Why we collect and use this information

We use your data to:

  • contact you in cases where more detail regarding submitted sites is required
  • to verify authentic site submissions

The lawful basis on which we use this information

The lawful basis we reply on for processing this information is:

•    consent and public task

You can remove your consent at any time by contacting

Collecting this information - purpose

The personal data we collect will be used for the following purposes:

  • understanding development potential within the borough over the next 18 years
  • communicating with you on call for sites matters – this may include responding to emails or calls from you
  • understanding where respondents to call for sites are located
  • to ensure responses to the call for sites exercise are not duplicated
  • to ensure site submissions are genuine

Storing this information

We hold your data in respect of the call for sites process for the duration of the call for sites process plus five years.

Sharing this information

We will share your information with:

  • Urban Intelligence Ltd, a contracted consultancy assisting Tonbridge and Malling Borough Council with the assessment of potential development sites

Internally, your information may be shared with:

  • other council staff for the purposes of delivering planning services
  • any person with a need to access your data relating to or responding to a complaint

Public register

The council is required to keep a public register which records details of certain authorisations it issues. This register may contain personal data.

To view the council’s register see View and comment on applications.

Data collection requirements

To find out more about the data collection requirements placed on us by the DLUHC see Single data list (GOV.UK).

Requesting access to your personal data

Under data protection legislation, you have the right to request access to information that we hold about you. To make a request for your personal information please contact Adrian Stanfield, the council’s Data Protection Officer at

You also have the right to:

  • object to processing of personal data that is likely to cause, or is causing, damage or distress
  • prevent processing for the purpose of direct marketing
  • object to decisions being taken by automated means
  • in certain circumstances, have personal data rectified, blocked, erased or destroyed
  • claim compensation for damages caused by a breach of the data protection regulations

If you have a concern about the way we are collecting or using your personal data, we request that you raise your concern with us in the first instance. Alternatively, you can contact the Information Commissioner’s Office at How to make a data protection complaint to an organisation.

Further information

If you would like further information about this privacy notice, please contact Adrian Stanfield, the council’s Data Protection Officer at

The council collects and uses personal information for a number of purposes across all of its departments and functions. To find out more about how the council uses the personal information it collects, please refer to the Corporate privacy notice.


I have read and agree to the privacy notice and declare that I consent to my personal data being processed for the purposes of the call for sites exercise.